Skip to content
Work That Repeats
Menu
Start with a free fit call

Practical AI workflows for small business teams

Estimates, customer follow-ups, content systems and staff training — built inside tools you own, in a scope agreed before anyone starts.

Start with a free fit call

Who this is built for

Get the repeatable customer work out of your head and into a simple AI-assisted workflow your team can use and review.

Owner-led Jacksonville-area businesses with roughly 2–25 staff: cabinet shops, remodelers, electricians, plumbers, HVAC companies, landscapers and cleaning companies. Small brokerages, property-management offices and office managers fit the same pattern.

The work we usually start with

  • Follow up on estimates before leads go cold
  • Draft customer replies without starting from a blank page
  • Request and respond to reviews consistently
  • Standardize repeated office messages without making staff sound robotic
  • Teach a small team how to use approved AI tools safely

How an engagement runs

  1. Fit call

    A short, free call to hear what you repeat most often and decide whether this is worth doing at all. If it is not a fit, you will be told so on the call.

  2. Scoped setup and training

    One focused workflow problem, built inside accounts you own, then walked through live with the people who will actually use it.

  3. Handoff, then optional tune-up

    You keep the templates, the accounts and a plain-language guide. A monthly tune-up is available afterward, with its limits written down.

Business offers

AI Workflow Setup

$395 fixed scope

One focused workflow problem, turned into templates your team can use and review. The primary engagement for small service businesses.

Start with a free fit call

Includes

  • A short discovery and fit call
  • One focused workflow problem, agreed in writing
  • Two approved reusable templates or workflows
  • Setup inside an AI account and tool environment you own
  • Live training for the owner and the staff who will use it
  • A plain-language handoff guide
  • A time-bounded follow-up window

Does not include

  • Custom software development
  • Unbounded or open-ended integrations
  • CRM migration
  • Ongoing content publishing
  • Legal or compliance review
  • Unlimited support

Content & Website System

Quoted after a discovery call

A repeatable drafting process — calendar, briefs, outlines and FAQ drafts — with a human review step that stays in place.

Start with a free fit call

Includes

  • Content calendar and briefing templates
  • Blog outline and FAQ drafting workflow
  • A written human-review process before anything publishes
  • Website copy system your team can maintain

Does not include

  • Fully autonomous blogging or automatic publishing
  • Search ranking or traffic guarantees
  • A replacement for editorial review or fact-checking

Small-Team AI Training

Quoted fixed session or small-group package

Tool orientation and safety rules for a whole team, using examples from your actual work.

Start with a free fit call

Includes

  • Tool orientation for the team
  • Examples drawn from your own work
  • Written safety rules for what may and may not be shared
  • Practice with approved prompts and templates
  • A short team guide to keep

Does not include

  • Certification or accreditation of any kind
  • Deployment into an employer environment we have not been authorized to touch

Tune-Up

$99 per month, available after a setup

A bounded monthly review for clients who already have a workflow in place. Deliberately not an always-on help desk.

Start with a free fit call

Includes

  • One scheduled review each month
  • Limited refinements to existing templates
  • Light coaching on what is already built
  • Small questions answered within a documented support window

Does not include

  • Unlimited or on-call support
  • New workflows, which are quoted separately
  • Guaranteed same-day response

What we are not taking on yet

These are deliberate boundaries, not a gap in the price list. Each one needs controls, expert review and data handling that this practice has not established yet — so it is declined rather than improvised.

  • Legal, CPA, insurance and medical workflows
  • Any claim that a workflow is compliant with a specific regulation
  • Custom software, client portals or payment systems
  • CRM migrations and open-ended integrations

Where the experience comes from

Hands-on rather than theoretical: building and rolling out AI workflows for a team of 40 people — choosing the tools, writing the templates, training the people who had to use them, and fixing what did not survive contact with real work.

Bring one repeated task to the call

The fastest way to tell whether this is worth doing is to walk through a single job your team retypes every week. That is all the first call needs to cover.

Start with a free fit call

Prefer email? Write to willkimball99@gmail.com.